🛒 Purchases & Stock Alerts

The Purchases & Stock Alerts page is a central tool for restocking and managing incoming goods. It consists of two sections:

• Stock Alert – View and act on items that are running low
• Purchases – Create, draft, and finalize purchase orders

🚨 Stock Alerts

This tab shows all products that have dropped below their alert threshold. You can:

• See current quantity and alert level
• Filter by supplier
• Click Add to move items to a new purchase order
• Click Add All to add everything flagged

This ensures rapid restocking without manually checking each item.

🧰 Example:

1. Go to Purchases Page
2. Click the Stock Alert tab
3. Click Add All for supplier ABC Pharma
4. Switch to the Purchases tab
5. Finalize the purchase

🛒 Purchases Tab

This is where you create and submit new purchase records:

• Add items manually or from Stock Alerts
• Set cost, quantity, and optional expiry date
• Add shipping cost, tax, or discount
• Save as a draft or mark as complete

🎯 Key Features

• 📋 New Purchase – Clears the form for a fresh order
• 🧾 Draft Mode – Save and return to edit later
• ✅ Complete Purchase – Finalize and update inventory
• 🖨️ Print – Generate PDF for approval or delivery
• 📅 Set Expiry – Add expiry dates on incoming stock

🧮 Example: Record a Glove Delivery

1. Click New Purchase
2. Search and add item: “Surgical Gloves”
3. Set quantity: 100
4. Set cost: $2.50
5. Set expiry (if needed)
6. Add tax/shipping
7. Click Complete Purchase

✅ The item is now updated in the store’s inventory, and a record is saved for audits and reports.

🧠 Best Practices

• Use Stock Alerts daily to prevent out-of-stock scenarios
• Always complete purchases to update inventory
• Attach supplier invoices via the Files tab of the item
• Use Draft mode if purchase needs approval first

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