➕ Add Item

The Add Item button allows users to introduce a completely new product into the inventory system. This is not meant for restocking — it's for adding brand-new items that have never been tracked before in your store or facility.

📋 What You Can Enter

When adding an item, the following fields are typically required or available:

• Product Name – e.g., Digital Thermometer
• Cost Price – the buying cost per unit
• Selling Price – used in billing or POS
• Quantity Alert – minimum stock before alerts trigger
• Category / Type
• Unit and Subunit – e.g., box/tablet or pack/item
• Subunit Count – e.g., 1 box = 10 tablets
• Barcode – manually entered or auto-generated
• Shelf Location
• Expiry Date – if relevant
• Product Image

🧰 Example Workflow: Adding a New Item

1. Click Add Item on the Inventory Page
2. Fill in the product name: “Digital Glucometer”
3. Set cost price: $18.00
4. Set selling price: $25.00
5. Enter alert quantity: 5
6. Subunit: set as “device”
7. Upload an image
8. Click Save

The item now appears in the product list of the currently selected store.

❌ Not for Restocking

Adding a product here doesn’t increase its quantity unless you manually do so. For adding stock to an existing product, use the Purchases Page.

Why? Because restocking through Purchase ensures that expiry dates, supplier records, and financial details are properly tracked.

📷 Product Image Tip

• Upload a real or placeholder image to make searching easier

📦 Barcode Tip

• If you don’t have a barcode scanner, the system can generate one for you
• These can be printed later using the Print Barcode feature

🧠 Best Practices

• Use consistent naming conventions (e.g., “Paracetamol 500mg Tablet”)
• Always set the Quantity Alert to avoid stockouts
• Assign subunits if you sell or dispense in smaller packs

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