Each product in Perfect Inventory Manager includes powerful tracking tabs that go beyond stock levels — allowing users to see full history, attach documentation, and leave internal notes.
🕘 Timeline Tab
This tab displays a chronological log of every interaction with the product:
- Purchases
- Dispenses
- Returns
- Transfers
- Audits and reconciliations
Each entry includes:
- Type of action (e.g., Dispensed , Borrowed )
- User who performed the action
- Date and time
- Quantity involved
- Link to the original bill or record
🧰 Example:
Amoxicillin drops from 30 to 5 units. You check the timeline and see 25 units were dispensed to Ward 3. Click the record to view the full transaction.
💬 Comments Tab
This allows internal users to leave text notes on the item. Common uses:
- Warnings (e.g., “This batch expires quickly”)
- Usage instructions (e.g., “Only for pediatric use”)
- Procurement alerts (e.g., “Switch to alternate supplier next time”)
Each comment shows who posted it and when.
🧠 Tips:
- Encourage staff to leave comments after audits or anomalies
- Use it for handing off notes between shifts or departments
📎 Files Tab
Upload and manage digital attachments relevant to the product, including:
- Safety data sheets
- Product images
- Invoices or receipts
- Manuals and certificates
Features include:
- Image preview
- Set one image as the main photo
- PDF viewer and file download
- Drag-and-drop uploading
- Delete and reupload capabilities
🧠 Best Practices
- Leave a note for every irregular stock change (especially manual edits)
- Attach supplier certificates at time of first purchase
- Keep the latest invoice attached for compliance audits