โณ Expiring Products Page
โStay ahead of expiry โ identify at-risk items and prevent waste.โ
๐ฏ Purpose of This Page
The Expiring Products Page helps you monitor products that are approaching or have passed their expiry date.
This page allows you to:
- See all expiring products across stores
- Track how soon each product will expire
- Take proactive action: reorder, rotate stock, or dispose
- Quickly navigate to each productโs detail view for decisions
๐ง Who Should Use This Page?
- Pharmacy managers tracking medication expiry
- Store officers responsible for consumables
- Inventory supervisors preparing for monthly audits
- Procurement staff deciding what to reorder or dispose
๐ How Expiry is Calculated
Each product has an expiry date field. The system:
- Calculates the time remaining before expiry
- Flags products nearing expiry based on system-wide expiry threshold (e.g., 30 days)
- Sorts and displays products with the soonest expiry at the top
โ The logic behind these alerts is automatically enforced โ no need for manual filtering.
๐ What You Can Do on This Page
Feature | Description |
---|---|
๐ Search Bar | Find products by name |
๐ฆ List of At-Risk Items | View products nearing or past expiry |
๐ค Export Button | Export the list to CSV/JSON for audits or suppliers |
๐จ๏ธ Print Button | Print physical lists for disposal or review |
๐ Expiry Countdown | See how many days remain until expiry (or how long itโs been expired) |
๐ฆ Click-to-Open | Tap a product to open its full profile in the Inventory Page |
๐งฐ Example Workflow: Disposal Planning
- The Pharmacy Officer runs a weekly check to prepare a disposal form for expired stock.
- Open Expiring Products Page
- Review products marked as expired (in red)
- Click Print to generate a paper copy
- Hand it to the disposal committee or supervisor
- Go to the Inventory Page โ locate product โ adjust quantity or add comment
๐งพ Example Workflow: Stock Rotation
- You see a product expiring in 10 days but still have 50 units in the Main Store.
- Open the product record via click-to-open
- From the Inventory Page, choose Transfer
- Send some quantity to a fast-moving department (e.g., Emergency Ward)
- Add a note: โFast-moving transfer due to expiryโ
โ This helps maximize product usage and minimize loss.
โ Use Case: Preventing Unintentional Dispense
- When a product is expired:
- It still appears in the product list, but you can add a warning in its profile (e.g., via Comments)
- You can adjust quantity to 0 or mark it as disposed
- You can use Stock Taking or Purchase Audit to handle expired products in bulk
๐ค Export for Reporting
For auditing or compliance:
- Click Export CSV to generate a list of all at-risk or expired items
โ Useful for:
- Hospital compliance reports
- Quarterly pharmacy audits
- Supplier return requests
๐ง Best Practices
- Check this page at least once per week
- Train staff to use the expiry badge colors to prioritize:
- Red = expired
- Orange = near expiry
- Green = safe
- Use system settings to define expiry thresholds (e.g., warn 60 days before expiry)
- Tie this page into your purchasing and transfer planning