📦 Laboratory Inventory Management Workflow

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🧪 Full-Featured Laboratory Inventory Module

The Perfect Laboratory Manager includes a full-featured inventory management module designed for tracking laboratory reagents, consumables, and supplies from purchase through usage and disposal.

Each test request can be linked to consumables dispensed—whether syringes, vials, test kits, or gloves—allowing items to be automatically deducted from stock and optionally billed to the patient or included in insurance claims.

Dispensing is tightly integrated with test requests, ensuring usage is traceable and auditable for every sample processed.

🌟 Key Features

• ✅ Unit and sub-unit dispensing with intelligent conversions
• 📦 Stocking based on purchase orders with expiry date tracking
• 🔔 Expiry alerts for soon-to-expire items
• 🕓 Full transaction logs for variance and wastage detection

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🏭 Multi-Location Inventory & Advanced Tools

The system supports a robust, multi-location inventory management workflow, ideal for laboratories with multiple departments, stores, or warehouses.

✨ Core Capabilities

• 📦 Stock Transfer between departments or locations
• 🏪 Mini inventory stores for dispensing consumables
• 🔄 Borrowing and Return Management with full tracking
• 💸 Efficient purchases and real-time stock alerts
• 📊 Comprehensive stock taking and automated audits
• ⏰ Intelligent expiry alerts for critical supplies
• 📈 Dynamic reports and interactive charts for usage insights
• 🧾 Billing, quotations, and supplier management

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🔗 Borrowing, Returning & Dispensing

Borrowed items are tracked until returned or written off, improving collaboration while maintaining accountability. During dispensing, staff can choose to dispense by smaller units (e.g., milliliters, strips) with automatic adjustments to stock levels.

All actions—stocking, dispensing, transferring, borrowing, and returning—are fully logged with:

• 👤 User IDs
• ⏱️ Timestamps
• 📄 Action types (e.g., stock adjustment, write-off)

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📥 Procurement Workflows

Admin and finance teams can:

• 📑 Manage suppliers and generate purchase orders
• 📦 Receive goods directly into stock with batch and expiry tracking
• 📊 View reports on low-stock alerts, expiry tracking, and top-used items

Monthly usage summaries give lab managers real-time insight into operational efficiency and consumption patterns.

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