📘 How to Use Best Practices, User Roles, and Onboarding Guide in Perfect Hospital Bed Manager
This section summarizes how each hospital staff role can maximize the features of the Perfect Hospital Bed Management System and provides tips to help new users get up and running smoothly.
🧑⚕️ A. Role-Based Best Practices
| Role | Core Responsibilities in the System |
|---|---|
| Ward Manager | Upload floorplans, create and organize bed layout, update bed statuses, coordinate discharges |
| Bed Manager | Monitor admission queue, assign beds, track ward capacity, resolve transfer conflicts |
| Nurses/Doctors | Create admission/transfer/discharge requests, review patient priorities, provide reasons for movement |
| Billing Staff | Open patient billing panel, add services, print/email receipts, handle checkout and payment validation |
| Housekeeping Lead | Use task assignments to know which beds need cleaning or maintenance post-discharge |
| Admin/Directors | Monitor forecast trends, generate reports, compare ward performance and capacity across departments |
📘 B. Onboarding Guide for New Staff
🧰 1. Setup Checklist
- ✅ Create wards using the ➕ button
- ✅ Upload floorplans and set canvas size
- ✅ Add and position beds; set initial statuses
- ✅ Walk through drag and rotate functionality
- ✅ Assign test patients for trial admissions/discharges
- ✅ Run a forecast and view stats
🧪 2. Training Walkthrough (Sample Day 1 Tasks)
| Task | How to Do It |
|---|---|
| Admit a test patient | Use the “Admit Patient” button > Fill in details > Assign Bed |
| Transfer patient to a new ward | Select patient > Click Transfer > Pick new bed |
| Discharge patient | Select patient > Click Discharge > Complete discharge form |
| Print admission slip | Select patient > Click “Print Slip” |
| Assign cleaning task | Click patient’s bed > Mark as Untidy > Add task |
| Add billing and checkout | Select patient > Open Bill > Add items > Complete checkout |
| Run forecast for next day | Click “Forecast” > Select date > Review chart |
| View occupancy report | Click “Reports” > Filter by date/ward |
🖨️ C. Quick Reference Cards (Recommended Printouts)
- ✅ Bed Color Legend
- ✅ How to Admit / Discharge / Transfer
- ✅ Floor Plan Setup Checklist
- ✅ Patient Movement Workflow Chart
- ✅ Top Toolbar Feature Map (Stats, Forecast, Reports, etc.)